Case Study Accounts Payable Automation

Our Client

BMG is Africa’s largest distributor, manufacturer and service provider of the highest quality engineering consumables and components; including

• Bearings & Seals
• Power Transmission Components
• Drives, Motors and Controllers
• Hydraulics, Pneumatics and Filtration
• Heavy and Light Duty Materials Handling
• Valves and Lubrication
• Fasteners, Gaskets and Tools

Reliably supplying and supporting 70 000 customers in 15 countries with the widest range of industrial engineered products and expert services in the Sub-Saharan region via 135 branches.

Customer problem 

Within BMG’s accounts department, processing supplier invoices through the system involved a large amount of tedious manual work, including reading, validating, registering, and posting invoices.

The challenges faced by the Accounts Department was that the process was time consuming, with a lack of accuracy, and resulted in payment delays. Additionally there was no documented process and no exception management.

One of the accounts payable (AP) teams, which processes  approximately 2,500+ invoices monthly for 70+ suppliers, was an ideal candidate for automation.

RPA solution 

For BMG, an AP Automation solution removes processing bottleneck, secures an audit trail for compliance, and improves visibility throughout the organisation resulting in 100% visibility of the processes.

With OCH’s Bot, the AP department automates and transforms the accounts payable process for better invoice management, empowering the business to derive more value per invoice. This results in process efficiencies, better control, and improved visibility over end-to-end invoice processing cycles to reach a new level of operational excellence.

As part of the implementation process the current Accounts Payable and Omni Channel Automated Order processes was mapped to illustrate where the RPA Bot role in the two processes.