HR and payroll system goes-paperless with our OCH HR and Payroll solution

About the Client

Our client delivers expert and accurate engineering solutions spanning the geotechnical and environmental consultancy sectors. They work with a large range of industries including building, mining and infrastructure.  

Customer challenge

Simplify and streamline paper based payroll system

Our Client and their team  were on a mission to become a paperless business and reduce their environmental impact. With OCH’s HR platform already in use at one of their companies, they were looking for a payroll solution that would simplify and streamline their paper based system. 

Due to the nature of the work they perform, they aren’t a business that starts and finishes in one location. They were looking for a system that could support the mobility of their workforce in a flexible and simple way. They were looking to get away from their paper timesheets, manual calculations and data input into the system. 

After significant research into different HR and Payroll systems, they decided that OCH HR and Payroll platform was the one that could make their lives the easiest – for both Admins and their team. 

The Solution

Asset register saves time and manual admin

One feature of OCH’s HR system that our Client knew would instantly make their life easier was the Asset Register. Previously, the HR Team spent hours inputting all company assets manually, and now they can easily allocate and redistribute items. 

The OCH HR Asset Register makes it much easier to track tools and equipment. Without the register, our Client would have to manually keep track of all the iPhones, tablets, laptops, and other mobile equipment, which is time-consuming and difficult. The register makes it easy to see where everything is, which is a huge time-saver. For the HR Team that is time challenged the Asset Register really helps to increase productivity.

Onboarding made simple

Digital onboarding has been a game changer for our Client’s HR team.  Making their lives so much easier with its seamless process from onboarding through to payroll.

The ease of having everything in one central location, including templates and getting employees to put their own information in the system, means they can be more efficient and save time. 

Giving employees ownership of their personal information

One thing that has allowed HR Team to be more efficient is the ease of allowing their employees to own their personal information. “It’s so easy and everyone can just quickly check what they need directly in OCH’s HR Employee self service portal.” They have the ability to update their leave, find out their leave accrual balance, acknowledge documents and so much more from their PC or mobile device. 

Our team “have a little bit of ownership over their own information – it’s in the system and it’s at their fingertips now. I think they’re really liking that aspect of it.”

OCH HR and Payroll solution is easy to get started with 

During the implementation process, our Client realised that their payroll was complex as they had a new EA rolling out in the middle of the implementation.  EA rulesets needed to be adapted, and our OCH Team worked with the Client to resolve any confusion and make the transition as smooth as possible.  “Every time I emailed them with ‘help!’, they were really patient with me, and that helped me understand the system a lot more.”

Our Client’s HR team hit the ground running. The migration from their old processes was good and people took to it. While some questions still arise from time to time, the HR Manager ensures that issues around change management are minimised. 

“I chose certain people to sell it and be our champions so they become really experienced with it and showing people with enthusiasm. Having the right people involved from the start to encourage it.” 

Transform your HR and Payroll with OCH

If you’d like to learn more about how OCH HR and Payroll systems can make your business more efficient – speak to one of our business specialists today.